Environmental Policy

RSL Copiers Ltd
Unit 21D, Icknield Way Farm Business Park
Tring Road, Dunstable, Bedfordshire, LU6 2JX
Policy Owner: Managing Director
Effective Date: 26 August 2026
Review Frequency: Annually
Version: 1.0

1. Purpose

RSL Copiers Ltd recognises its responsibility to protect the environment and to minimise the environmental impacts associated with our business activities.

As a business specialising in the purchase, preparation, sale, asset recovery, recycling and export of used photocopiers and multifunction devices, we seek to maximise the useful life of equipment, reduce unnecessary waste and promote the responsible reuse and recycling of electrical and electronic equipment.

This policy sets out our commitment to responsible environmental management and applies to our employees, operations, premises, vehicles and relevant suppliers and contractors.

2. Our Environmental Commitment

RSL Copiers Ltd is committed to:

• Complying with applicable UK environmental legislation, regulations and other environmental requirements relevant to our activities.
• Preventing pollution and minimising adverse environmental impacts arising from our operations.
• Promoting the reuse, refurbishment and recovery of equipment wherever reasonably practicable, helping to extend the working life of photocopiers and multifunction devices.
• Ensuring waste electrical and electronic equipment (WEEE) is managed responsibly and through appropriate channels.
• Applying the waste hierarchy by prioritising prevention and reuse, followed by preparation for reuse, recycling and recovery, with disposal used only where other options are not reasonably practicable.
• Reducing waste generated through our operations and increasing the proportion of materials that are reused or recycled.
• Using resources, including energy, fuel, water, paper and packaging materials, efficiently.
• Considering environmental performance when selecting suppliers, contractors and waste-management providers.
• Taking reasonable steps to reduce emissions and fuel consumption associated with our company vehicles and transportation activities.
• Optimising the loading and transportation of equipment where practicable in order to make efficient use of available vehicle and container capacity.
• Using packaging materials responsibly and seeking opportunities to reduce, reuse or recycle packaging.
• Maintaining our premises and equipment in a manner that helps prevent pollution, leaks, spills and other avoidable environmental incidents.
• Raising environmental awareness among employees and encouraging responsible environmental behaviour throughout the business.
• Continually reviewing our environmental performance and identifying opportunities for improvement.

3. Reuse, Recovery and Recycling

The nature of our business provides an important opportunity to support the circular economy.

Where equipment remains suitable for further use, RSL Copiers Ltd will seek to maximise its value through recovery, inspection, preparation, refurbishment and resale rather than unnecessary disposal.

Equipment that is no longer suitable for reuse will be managed responsibly, with appropriate recycling or disposal arrangements used in accordance with applicable legislation and environmental requirements.

Our asset recovery services enable end-of-lease and surplus equipment to be collected and assessed for further use, recovery or recycling.

4. Waste Electrical and Electronic Equipment

RSL Copiers Ltd is committed to the responsible management of waste electrical and electronic equipment.

Where equipment reaches the end of its useful life, we will ensure that appropriate arrangements are made for its recycling or disposal and will work with competent and appropriately authorised waste-management providers where required.

Our approach is intended to support compliance with applicable WEEE requirements and to minimise the amount of electrical and electronic equipment unnecessarily sent to landfill.

5. Transportation and Logistics

RSL Copiers operates its own UK transport fleet for collections and deliveries. We recognise that transportation can contribute to fuel consumption and greenhouse-gas emissions.

We will therefore seek to:

• Plan collections and deliveries efficiently.
• Consolidate loads where reasonably practicable.
• Make effective use of available vehicle capacity.
• Maintain vehicles appropriately to support efficient operation.
• Encourage responsible driving practices.
• Consider opportunities to reduce unnecessary journeys.
• Review opportunities for lower-emission vehicles and alternative transportation solutions as commercially and operationally practicable.

For international exports, we will seek to use available container capacity efficiently. Our current export process is designed to maximise container utilisation, including the use of suitable loading arrangements that allow equipment to be transported safely and efficiently.

6. Energy and Resource Efficiency

RSL Copiers Ltd will seek to reduce unnecessary consumption of energy and other resources throughout its operations.

Where reasonably practicable, we will:

• Avoid unnecessary use of lighting, heating and electrical equipment.
• Use energy-efficient equipment when replacing existing equipment.
• Monitor significant areas of resource consumption where appropriate.
• Reduce unnecessary printing and paper consumption.
• Reuse materials where practical.
• Segregate recyclable materials from general waste.
• Encourage employees to minimise waste and conserve resources.

7. Pollution Prevention

RSL Copiers Ltd is committed to preventing pollution arising from its activities.

We will take reasonable precautions to prevent:

• Uncontrolled releases of oils, fuels or other potentially harmful substances.
• Improper storage or disposal of waste.
• Contamination of land, drainage systems or watercourses.
• Unnecessary emissions arising from our operations.
• Environmental incidents resulting from poor handling or storage practices.

Any significant environmental incident will be investigated and appropriate corrective action taken.

8. Employees and Environmental Awareness

We recognise that effective environmental management depends upon the involvement of everyone working within the business.

Employees will be encouraged to:

• Follow applicable environmental procedures.
• Reduce waste and unnecessary resource consumption.
• Use recycling and waste facilities correctly.
• Report environmental incidents, hazards or potential improvements to management.
• Consider the environmental consequences of their day-to-day activities.

Relevant environmental responsibilities will be communicated to employees as appropriate to their roles.

9. Suppliers and Contractors

Where appropriate, RSL Copiers Ltd will consider environmental performance when selecting and reviewing suppliers, contractors and waste-management providers.

Particular consideration may be given to:

• Legal and regulatory compliance.
• Appropriate waste-management and recycling arrangements.
• Environmental competence.
• Resource efficiency.
• Responsible transportation.
• Evidence of appropriate environmental management practices.

10. Legal and Regulatory Compliance

RSL Copiers Ltd will identify and comply with applicable environmental legislation and regulatory requirements relevant to its operations.

These may include requirements relating to waste management, WEEE, pollution prevention, transport, packaging and other environmental matters applicable to the company’s activities.

Where legislation or regulatory requirements change, the company will review its practices and make appropriate amendments where necessary.

11. Continual Improvement

RSL Copiers Ltd is committed to continually improving its environmental performance.

Where practical and proportionate to the size and nature of the business, we will establish environmental objectives and review progress against them.

Areas for improvement may include:

• Increasing reuse and recovery of equipment.
• Reducing waste sent for disposal.
• Increasing recycling rates.
• Improving vehicle and transport efficiency.
• Reducing energy consumption.
• Reducing packaging waste.
• Improving environmental awareness among employees.
• Working with suppliers and contractors to improve environmental performance.

12. Responsibility and Review

Overall responsibility for implementing this policy rests with the Managing Director.

Management will review this policy at least annually, and sooner where there are significant changes to the company’s activities, environmental risks, legislation or other relevant requirements.

The policy will be communicated to employees and made available to relevant interested parties.

This Environmental Policy reflects RSL Copiers Ltd’s commitment to responsible business practices and to reducing the environmental impact of its operations while supporting the reuse and recovery of electrical and electronic equipment.

Approved by: Managing Director, RSL Copiers Ltd
Effective date: 26 August 2026
Next review: August 2027