Used copier specialist. Established 2003.
RSL Copiers Ltd
Website: www.rslcopiers.co.uk
Policy Owner: Managing Director
Effective Date: 26 August 2026
Review Frequency: Annually
Version: 1.0
RSL Copiers Ltd (“RSL Copiers”, “we”, “us” or “our”) respects your privacy and is committed to protecting personal information that we collect and process in the course of operating our business and providing our services.
This Privacy Policy explains how we collect, use, store and protect personal data when you:
We process personal data in accordance with applicable UK data-protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as applicable.
The organisation responsible for your personal data is:
RSL Copiers LtdThese are the contact details published by RSL Copiers on its website.
For the purposes of UK data-protection legislation, RSL Copiers will generally act as the data controller for personal data that we collect and use in connection with our own business activities.
Depending on how you interact with us, we may collect and process information including:
When you use our website, technical information may be collected automatically, depending on the website technology and services in use. This may include:
The use of cookies and similar technologies is described in our Cookie Policy.
We may obtain personal information:
We may use personal information for purposes including:
RSL Copiers provides used copier sales, purchasing, asset recovery, recycling, data cleansing and worldwide export services.
Depending on the circumstances, we may process personal data under one or more of the following lawful bases:
Processing may be necessary to enter into or perform a contract with you or the organisation you represent.
We may process personal data where this is necessary to comply with a legal or regulatory obligation.
We may process personal data where it is necessary for our legitimate business interests, provided that those interests are not overridden by your rights and interests.
Examples may include managing business relationships, administering our operations, maintaining records, protecting our property and systems, and responding to business enquiries.
Where required by law, we may ask for your consent before processing personal information for a particular purpose.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
We may use business contact information to communicate with existing customers and business contacts about relevant products or services where permitted by applicable law.
Where consent is legally required for electronic marketing, we will seek the appropriate consent.
You can ask us to stop sending marketing communications at any time by contacting us or using an unsubscribe mechanism where one is provided.
We will continue to send essential communications relating to an existing transaction or service where necessary.
We do not sell personal data.
We may share personal information where reasonably necessary with:
Where third parties process personal data on our behalf, we will take reasonable steps to ensure that appropriate contractual and security arrangements are in place where required.
RSL Copiers provides copier export services to customers internationally. The physical export of equipment does not, by itself, mean that personal data is transferred internationally.
Where personal data is transferred outside the UK, we will take appropriate steps to ensure that the transfer is lawful under applicable UK data-protection legislation.
This may include relying on an adequacy decision, appropriate safeguards or another lawful transfer mechanism where applicable.
We take reasonable and appropriate technical and organisational measures to protect personal data against:
Access to personal information will be limited to people who have a legitimate business need to access it.
No method of storing or transmitting information over the internet can be guaranteed to be completely secure. We therefore cannot guarantee absolute security, but we will take reasonable steps to protect the information entrusted to us.
RSL Copiers provides data-cleansing and data-destruction services associated with used copier and multifunction-device equipment.
The information stored on a copier or multifunction device’s internal storage may include personal data belonging to our customers or their users. This information is distinct from personal information that RSL Copiers collects about its customers and business contacts.
Where we process information stored on equipment on behalf of a customer, our role and responsibilities will depend upon the particular circumstances and contractual arrangements.
RSL Copiers provides a certified data-destruction process and HDD certification as part of its data-cleansing service.
Customers remain responsible for ensuring that equipment is appropriately prepared for collection and that any necessary instructions concerning data held on equipment are communicated to RSL Copiers.
Where appropriate, separate contractual or data-processing arrangements may be agreed with customers.
We will retain personal data only for as long as reasonably necessary for the purpose for which it was collected, taking into account:
When personal data is no longer required, we will take reasonable steps to securely delete, destroy or anonymise it, where appropriate.
Specific retention periods may vary according to the type of information and the circumstances in which it was collected.
Subject to applicable legal conditions and exemptions, you may have rights including:
These rights are not absolute and may be subject to legal conditions or exemptions.
To exercise a data-protection right or ask a privacy-related question, please contact:
RSL Copiers LtdPlease provide sufficient information to allow us to identify you and understand your request.
We may need to request additional information to verify your identity before providing personal information or making changes.
If you have concerns about how RSL Copiers has handled your personal information, we encourage you to contact us first so that we can investigate and attempt to resolve the issue.
You also have the right to complain to the UK’s data-protection supervisory authority:
Information Commissioner’s Office (ICO)
The ICO regulates data protection and privacy in the UK. Further information about making a complaint is available through the ICO’s official website.
Our Website and services are intended primarily for businesses and business users.
We do not knowingly seek to collect personal information from children.
If you believe that a child has provided personal information to us, please contact us so that we can investigate and take appropriate action.
Our Website may contain links to third-party websites.
This Privacy Policy applies only to RSL Copiers’ website and processing activities. We are not responsible for the privacy practices, security or content of third-party websites.
We recommend reviewing the privacy policy of any third-party website before providing personal information.
Our Website may use cookies and similar technologies.
Information about how cookies are used and how visitors can manage their preferences is provided in our separate Cookie Policy.
We may update this Privacy Policy from time to time to reflect:
The latest version will be published on this page and will include the effective date.
For questions about this Privacy Policy or the way RSL Copiers processes personal information, please contact:
RSL Copiers LtdThis Privacy Policy will be reviewed at least annually and whenever there are significant changes to our business, website, data-processing activities or applicable legal requirements.
Approved by: Managing Director, RSL Copiers Ltd
Effective date: 26 August 2026
Next review: August 2027
